Save time with AI – improve efficiency and reduce costs
How much working time disappears into emails, scheduling, follow-ups and administration? We help businesses streamline and automate workflows with AI. See how fewer manual steps can free up time, increase capacity and reduce the cost per customer.
Example: from enquiry to new customer
A new customer involves more than a meeting and a quotation. Behind every deal are emails, bookings, follow-ups, documents and handovers that someone has to coordinate.
Switch between the views to see how the work is shared. Automation handles recurring steps, AI prepares drafts and information, and people review, make decisions and look after the customer relationship.
Illustrative calculation: 10 new customers per month and an internal hourly cost of SEK 500.
The figures are estimates.
| Save time with AI | Before | After | AI / automation |
|---|---|---|---|
| Receive enquiry | 10–15 min | 0–0 min | Automation |
| Register contact | 10–15 min | 0–0 min | Automation |
| Summarise needs | 10–20 min | 0–0 min | AI preparation |
| Draft response | 15–30 min | 0–0 min | AI preparation |
| Review response | 8–15 min | 8–15 min | Human work and review |
| Send response | 5–10 min | 0–0 min | Automation |
| Wait for response | 0–0 min | 0–0 min | Waiting state |
| Coordinate booking | 15–25 min | 0–0 min | Automation |
| Confirm meeting | 10–15 min | 0–0 min | Automation |
| Send meeting reminder | 5–10 min | 0–0 min | Automation |
| Discuss needs | 45–45 min | 45–45 min | Human work and review |
| Summarise meeting | 20–30 min | 0–0 min | AI preparation |
| Prepare quotation | 40–60 min | 0–0 min | AI preparation |
| Approve quotation | 15–30 min | 15–30 min | Human work and review |
| Send quotation | 5–10 min | 0–0 min | Automation |
| Wait for decision | 0–0 min | 0–0 min | Waiting state |
| Review contract | 20–30 min | 5–10 min | Human work and review |
| Track signature | 5–10 min | 0–0 min | Automation |
| Reconcile payment | 10–15 min | 0–0 min | Automation |
| Create client profile | 10–15 min | 0–0 min | Automation |
| Send welcome info | 15–25 min | 0–0 min | Automation |
| Collect documents | 15–30 min | 0–0 min | Automation |
| Review handover | 20–30 min | 5–10 min | Human work and review |
| Plan delivery | 20–30 min | 20–30 min | Human work and review |
| Start working together | 45–45 min | 45–45 min | Human work and review |
Colours show the main way each step is handled. AI can also support human tasks. Exceptions may require more than seven manual steps.
The amount represents the value of working time freed up, before solution costs. It is not a guaranteed cash saving.
Improve business efficiency with AI – do more with the same team
Automating workflows with AI can help the same team serve more customers and spend more time on sales, delivery and relationships. The opportunity to save money with AI depends on how the extra capacity is used, for example by reducing the cost per customer or postponing the next hire.
We start by mapping and simplifying the work. Then we connect your systems and build in automation and AI where they create the greatest business value. You retain control over important decisions and gain a clearer view of what is happening.
